Moving house can be a challenge, but it’s nothing compared to the careful planning that needs to go into making a business relocation. Even if you are just moving to a new building within the same city, there are a lot of things that must be considered and thought through before the move can take place. The best thing that you can do is start talking right away with a commercial moving company that has experience doing this type of move. If you just have an office or a retail store, that’s one thing, but if you have medical equipment, kitchen equipment or sensitive and difficult to move items, you definitely want to make sure that your Rhode Island moves are up to the task.
Getting Started: Create an Outline
The best way to get a head start on your business relocation in MA, CT, RI or anywhere else in the local area is to create an outline of what needs to be done. Make sure to keep it “loose” so you can add things, amend items and cross off tasks as things change and evolve. Good organization and proper planning are the keys to a successful move. Making sure that you hire moving companies in Providence, RI and the surrounding region that can help you to have a stress-free move is an essential ingredient that cannot be overlooked.
Things to include in your outline for planning a commercial move can consist of the following:
- finding a new location and negotiating the terms
- setting a move-in date
- meeting with current landlord to advise of plans to move
- contact Rhode Island movers to schedule a target moving date
- work with utility companies to switch power from current to new location
- advise vendors that you will be moving so you can change shipping schedules
- notice employees about the move as far in advance, especially if the new location will be much further away from the current location for commuting
- post notices to customers or clients about your upcoming move
depending on the type of business, you may also want to send letters or flyers to customers and clients to remind them of your moving date
- decide whether you will pack your things yourself or hire the commercial moving company to do it for you
- go over logistics with the moving company to reduce downtime and lost productivity
- order new stationary, business cards and any other necessary items with the address and contact information for the new location
Going Forward: Choose a Moving Team
Depending on the size of our business, you may benefit from choosing a group of office leaders to be part of a moving team that will help coordinate and stay on top of important tasks for your business relocation in MA, CT or RI. Trusted employees can keep track of deadlines, encourage other employees to start packing up their offices and cubicles ahead of the move, as well as keep office morale up while dealing with the stressful issues that can pop up while getting things ready. Connect your moving team with the representative from your moving companies in Providence, RI and make sure that everyone is on the same page.
Consider having monthly and then weekly meetings as the time grows closer to answer any questions or deal with any concerns that anyone might have about the move. Create a checklist of things that need to be done with deadlines for each item on the list. Make sure that everyone knows what their job is regarding the dealings with packing and the Rhode Island movers. Plan a trip to the new location to invite your employees to see the new location ahead of the move. This will help everyone to know where they are going to prevent anyone from getting lost on the first day at the new place. Make sure that your team leader is available to any employees or customers that might need special assistance prior to, during and immediately following the move.
Trust Conlon for Commercial Moves in Rhode Island
If you are in need of a professional commercial moving company who can help with a business relocation in MA, CT or RI, look no further than Conlon Moving & Storage. Our team of highly trained, experienced and insured Rhode Island movers have worked with many commercial clients across a wide variety of industries, including medical, professional and specialty moving situations. As an agent of United Van Lines, which is America’s #1 mover, our alliance with 400+ agencies can help you to relocate your business anywhere in the United States and all around the globe. Give us a call at 508-336-7766 for a FREE no obligation estimate on any of our professional services.